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Family Educational Rights and Privacy Act

For a better understanding of the FERPA law, please take the folowing QUIZ

 For McMurry University policy, please read below.


McMurry University maintains educational records for each student who is or has been officially enrolled.

Areas in which student records are maintained:

  1. Academic Records - Registrar's Office
  2. Admissions Records - Admissions Office/Registrar's Office (Admissions Office until 8th school day)
  3. Financial Records - Business Office
  4. Financial Aid Records - Financial Aid Office
  5. Placement Records - Registrar's Office
  6. Progress Records - Faculty Offices
  7. Disciplinary Records - Dean of Student's Office
  8. Athletics Records - Athletics Office

Directory Information

this is information which may be released to the general public without the written consent of the student.  a student may request that the Directory Information be withheld from the public by making written request to the Office of the Registrar.  This request will remain in effect until the student graduates, or stop attending McMurry University.  The following items have been designated Directory Information:

  1. Name
  2. Date and Place of Birth
  3. Current and Permanent Address
  4. Telephone Listing
  5. Major and Minor Fields of Study
  6. Student Enrollment Statud (full-time/part-time)
  7. Classification
  8. Participation in Officially Recognized Activities and Sports
  9. Weight and Height of Member of Athletic Teams
  10. Dates of Attendance
  11. Degrees and Awards Received
  12. All Previous Educational Agencies or Institutions Attended
  13. Photographs

Review of Record.

Students who desire to review their record may do so by showing picture identification to the appropriate record custodian.  

Students have a right to consent to disclosures of personally identifiable information contained in their education records, except to the extent that FERPA authorizes disclosure without consent.  The following exceptions permit disclosure without consent:

  1. Disclosure without consent is permitted to school officials with legitimate educational interests.  A school official is a person employed by the university in an administrative, supervisory, academic or research, or support staff position; a person or company with whom the university has a contract (such as an attorney, auditor, collections agent, or enrollment or loan and degree verification service); a person serving on the Board of Trustees; or a student serving on an official committee, or assisting another school official in performing his or her tasks.  A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.
  1. The Higher Education Ammendments of 1998 allow disclosure of the final results of a student disciplinary proceedings involving students found to have committed a disciplinary offense taht would constitute a "crime of violence" (or a nonforcible sex offense) under federal law, specifically the name of the student found to have committed the offense, the violation commetted, and any sanction imposed.
  1. The 1998 FERPA amendments also allow institutions of higher education to disclose to a parent or legal guardian of a student under the age of 21 years information regarding the student's violation of any federal, state, or local law, or any institutional rule or policy, related to the use or possession of alcohol or a controlled substance.
  1. Generally, schools must have written permission from the parent or eligible student in order to release any information from a student's education record. however, FERPA allows schools to disclose those records, without consent, the the following parties or under the following conditions (34 CFR § 99.31):
    1. School officials with legitimate educational interest;
    2. Other schools to which a student is transferring (seeks or intends to enroll);
    3. Specified officials for audit or evaluation purposes;
    4. Appropriate parties in connection with financial aid to a student;
    5. Organizations conducting certain studies for or on behalf of the school;
    6. Accrediting organizations;
    7. To comply with a judicial order or lawfully issued subpoena;
    8. Appropriate officials in cases of health and safety emergencies; and
    9. state and local authorities, within a juvenile justice system, pursuant to specific State law.

Students have a right to consent to disclosure of personally identifiable information contained in their education records, except to the extent that FERPA authorizes disclosures without consent.  There are certain exceptions to permit disclosure without consent.  If you need more details regarding these exceptions, please contact the Office of the Registrar.

Students have the right to file a complaint with the U.S. Department of Education concerning alleged failures by McMurry University to comply with the requirements of FERPA.

FERPA allows the Texas Higher Education Coordinating Board (The State of TExas educational governing entity), with student consent, to disclose to higher education institutions the number of credit hours taken previously.

                            For a better understanding of the FERPA law, please take the following QUIZ


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