Student educational records are considered confidential and may not be released without the written consent of the student.

As a faculty of staff member you have a responsibility to protect educational records in your possession.  Some information is considered public (sometimes called "Directory Information").  This information can be released without the student;s written permission.  However, the student may opt to consider this information confidentail as well.  Student information system users must always check with the registrar's office to determine if the student has blocked the release of data.  Directory information is:

• name
• date and place of birth
• current and permanent address
• telephone listing
• major and minor fields of study
• student enrollment status (full-time/part-time)
• classification
• participation in officially recognized activities and sports
• weight and height of members of athletic teams
• dates of attendance
• degrees and awards received
• all previous educational agencies or institutions attended
• photographs

You have access to information only for legitimate use in completion of you responsibilities as a university employee.  The "need to know" is the basic principle.

If you are ever in doubt, do not release any information until you call the Office of the Registrar at 793-3888, or refer the request to that office.

For faculty guidelines CLICK HERE